By the time AR shows up as a cash flow problem, the damage is already months old.
LawKPIs Collect monitors your firm's AR aging, collection velocity, trust account balances, and write-off risk daily, alerting you to collection problems weeks before they affect your cash position.
The average law firm has 14% of AR over 90 days. Every dollar in AR over 90 days has a 40% probability of never being collected. LawKPIs firms average 23% improvement in collection velocity within 90 days.
Source: LawKPIs aggregate data, 150+ firms.
Used by 150+ law firms. Connects to Clio, QuickBooks Online, and MyCase in minutes.
Most firms discover AR problems in the monthly partner meeting. By then, collection is already harder.
A client that stops paying in week two of a month shows up as a problem in week six , after the invoice has aged, the relationship has cooled, and the follow-up feels awkward.
The firms that collect consistently are not more aggressive. They see the risk earlier, and act while the relationship is still warm.
- AR aging reported monthly, problems already compounded before anyone acts
- No visibility into which clients are trending toward non-payment
- Trust account balances checked manually, shortfall risk identified too late
- Write-off decisions made without data on client payment history or pattern
- AR aging monitored daily, declining collection velocity flagged in Daily Pulse
- Clients trending toward non-payment identified 3 to 4 weeks earlier
- Trust account balances tracked automatically, alerts before threshold is breached
- Write-off risk scored by client and matter, decisions based on payment history
A firm billing $1.2M annually with 14% AR over 90 days has $168,000 at elevated collection risk, with a 40% probability of partial or total write-off on that balance. Source: LawKPIs aggregate data, 150+ firms, 2024–2025.
Every stage of your collections pipeline, monitored nightly.
LawKPIs Collect tracks six collections performance metrics across your firm. Each one feeds into the Daily Pulse when it falls outside your target range or shows a deteriorating trend.
AR Aging Buckets
Tracks all outstanding receivables bucketed into 0-30, 31-60, 61-90, and 90+ day categories. Shows the total at risk in each bucket, the week-over-week movement, and which clients and matters are aging fastest. The primary view for daily collections management.
Collection Velocity
Measures how fast outstanding invoices are being paid, average days to collect by client, by matter type, and by practice area. Tracks velocity trends over 30, 60, and 90-day windows. Alerts when velocity is slowing before AR aging metrics become critical.
Trust Account Monitoring
Tracks trust account balances across all matters with active trust requirements. Alerts when a balance approaches the minimum threshold, before a shortfall occurs. This is a law-firm-specific feature not available in generic AR tools.
Write-Off Risk Scoring
Scores outstanding balances by write-off probability based on aging, client payment history, and matter type. Gives managing partners and billing administrators data for write-off decisions rather than guesswork. Surfaces high-risk balances in Daily Pulse for early intervention.
Collections Rate Trend
Tracks the firm's overall collection rate over time, the percentage of billed amounts actually collected. Shows 7-day, 30-day, and 90-day trends. The single metric most correlated with cash flow health in LawKPIs firm data. Alerts when rate drops below your target.
Client Payment Patterns
Analyzes individual client payment behavior over time, average days to pay, consistency, invoice dispute history, and partial payment patterns. Surfaces clients who are trending toward slow pay before a balance becomes problematic.
See every outstanding balance, organized by risk. Updated every night.
| Client | Matter | Balance | Days | Last Payment | Status |
|---|---|---|---|---|---|
| Client A | Litigation Matter | $18,240 | 97 days | Apr 3 | CRITICAL |
| Client B | Corp Transaction | $14,110 | 84 days | Apr 9 | AT RISK |
| Client C | Estate Plan | $9,880 | 72 days | Apr 17 | AT RISK |
| Client D | Family Law Matter | $8,120 | 63 days | Apr 22 | FOLLOW UP |
| Client E | PI Settlement | $6,880 | 41 days | May 1 | FOLLOW UP |
Sample dashboard. Client names anonymized. Real values rendered from your billing system data.
Daily visibility into every collections metric that affects your cash position.
Below 90% target, 3 client accounts driving the decline
15.1% of total AR, 40% write-off probability on this balance
Slowing, target is under 30 days average
2 accounts within 15% of minimum threshold, alert active
High-risk balance, 3 clients flagged for early intervention
Target: above 70%, trending in wrong direction
All metrics update nightly from your connected billing and financial systems.
Trust account monitoring built specifically for law firms.
Generic financial tools track invoices. LawKPIs Collect tracks trust accounts, because for law firms, a trust account shortfall isn't a billing problem. It's an ethics and compliance problem.
- Real-time balance tracking across all matters with active trust requirements
- Minimum balance alerts, notified when any account approaches threshold
- Monthly reconciliation readiness, flags discrepancies before formal reconciliation
- Matter-level trust history, full ledger view per client and matter
- Low balance forecast, projects when an account will need replenishment based on spend rate
Trust Account Alert
Matter #1847, Client E trust balance at $4,210. Minimum threshold: $5,000. Replenishment required within 7 days.
This alert arrives in your Daily Pulse the morning the balance crosses the threshold , not when you happen to check the system.
Connects to your billing system. Monitors AR nightly. Alerts you before collections become a problem.
- 01Step 1, Connect
LawKPIs Collect connects to Clio, QuickBooks Online, and MyCase as a read-only analytics layer. No changes to your billing workflow. No data migration. Your billing team keeps working exactly as they do today.
- 02Step 2, Monitor
Every night, Collect analyzes your complete AR picture, aging buckets, collection velocity, trust account balances, write-off risk, and client payment patterns. It compares your metrics against your targets and flags any deteriorating trends.
- 03Step 3, Alert
When a metric crosses a threshold, an account aging past 90 days, a trust balance approaching minimum, a collection rate declining for the third consecutive week, it surfaces in your Daily Pulse the next morning with a specific action item.
LawKPIs Collect never modifies your billing data, creates invoices, or initiates payment requests. It reads, analyzes, and alerts. Your billing workflow stays exactly as it is.
Connects to your billing and financial systems. Nothing to replace.
Full AR and billing sync from Clio Manage, invoice aging, collection status, trust account balances, and matter-level payment history.
Invoices · Payments received · AR aging · Trust ledger · Write-offs
Financial-layer AR monitoring, outstanding invoices, payment receipts, aging analysis, and cash flow indicators from QuickBooks Online.
Invoices · Payments · AR aging · Cash position · Write-offs
Complete billing and collections data sync for MyCase firms, invoices, payments, trust accounts, and matter-level AR tracking.
Invoices · Payments · Trust balances · Matter AR · Collection status
Billing performance and collections tracking for Smokeball firms.
Invoices · Payments · Billing velocity · Matter AR status
Filevine · Neos · PracticePanther · Additional billing systems on request
What firms see when they start monitoring collections daily.
Collection rate improved from 78% to 94% in 60 days
"Our collection rate went from 78% to 94% in two months. We finally know exactly which clients and matters are dragging down our numbers."
Three flat-fee practice areas identified as consistently over budget, LawKPIs paid back in Q1
"We discovered three flat-fee practice areas that were consistently running over budget. LawKPIs paid for itself in the first quarter."
Average 23% improvement in AR collection velocity within 90 days
"Firms that monitor collection velocity daily and act on Daily Pulse AR alerts collect outstanding balances 23% faster on average within 90 days of connecting LawKPIs Collect."
Firms with daily AR visibility write off an average of 4.2% of billed revenue annually. Firms without it average 9.7%, more than double. Based on LawKPIs aggregate data, 150+ firms.
Stop finding out about AR problems in the monthly partner meeting.
Connect LawKPIs Collect to your billing system today. Your first AR aging report and Daily Pulse alert arrives tomorrow morning.
No credit card. Read-only connection. Your billing workflow stays exactly as it is.